At Hottinger Bruel and Kjaer Inc., (referred to in this Privacy Notice as “HBM Prenscia”, “we” or “us”) we take your privacy seriously. We see it as our duty of care to keep personal data safe and to ensure that all personal data is used and stored in accordance with applicable data protection laws. Our culture of respect means we do not misuse personal data in our possession.

We appreciate the interest you have shown in us, our products and services by visiting us at www.hbmprenscia.com, www.ncode.com, www.reliasoft.com, www.omnicongroup.com, www.ardconference.com, www.weibull.com, and/or www.reliawiki.org. (collectively the “Website”) or by reading any of our online communications through channels such as our social media pages (collectively the “Online Channels”). This Privacy Notice explains what kind of personal data is collected and how it is used by HBM Prenscia when you interact with us, such as through visiting our Website, your use or purchase of our products or services, your contact with customer support, your subscription to our newsletters, your participation in our webinars or any other interaction with HBM Prenscia, including without limitation all online and offline collection of personal data, and your rights in respect of your personal data. This Privacy Notice does not apply to personal information for job candidates obtained through our Careers page, which is subject to the HBM Prenscia Recruitment Privacy Notice.

This Privacy Notice may be changed over time and was last changed on May 22^nd, 2018. The most up-to-date- Privacy Notice is published on our Website and we encourage you to periodically review the Website for any changes to this Privacy Notice. You can store or print this Privacy Notice by using the buttons at the top of your browser.

HBM Prenscia is a global leader in providing technology and engineering software products and services for reliability, durability, and performance. We deliver a broad range of engineering solutions that deliver compelling value to our customers for the design and development of reliable, robust products, and reducing life cycle costs. By offering a range of industry leading software (nCode and ReliaSoft), training, and engineering services, we enable companies to enhance returns on investment and operational success through design and certification, optimized processes, data management and processing, and CAE simulation.

HBM Prenscia, based at 5210 E. Williams Circle, Suite 240, Tucson, AZ, 85711-4410, USA, is the controller for the processing of personal data that falls within the scope of this Privacy Notice.

If you have any questions about this Privacy Notice, your use of the Website, our products, services, solutions, events or your dealings with us, in relation to our use of your personal data or your rights in relation to your personal data, you can contact us via this web form.

We will retain your personal data for as long as necessary for the purposes set out above and as communicated to you at the time of collecting your personal data.

The criteria we use to determine data retention periods include the following:

• Retention in case of queries: we may retain your personal data for a reasonable period after you have enquired about events, products, services or solutions, in cases of follow up queries from you.
• Retention in accordance with legal and regulatory requirements: we will consider whether we need to retain your personal data after the period of retention in case of queries (above) due to legal or regulatory requirements which may be subject to. Some or all of these criteria may be relevant to retention of your personal data collected from you in connection with our events, products, services, solutions and/or your use of our Website.
• Retention permitted under applicable law: we will continue to retain your personal data where necessary to provide our services to you and the retention of such personal data is necessary for pursuing our legitimate interests or where it is necessary for public interest purposes.

We also collect information through the use of cookies. Cookies are small files of information which save and retrieve information about your visit to our Website – for instance, your internet service provider’s domain name, pages you accessed and when. We may process data we collect to give you a more seamless, consistent and personalised experience such as providing you with personalised recommendations based on your use of the Website.

Read more about how we use cookies and how you can disable them in our Cookie Notice, which can be found here.

7.1 Access to your personal data within HBM Prenscia and Spectris plc (“Spectris”)
Your personal data will be available within HBM Prenscia to only those who need access to the data and only to the extent necessary to meet the purposes specified in section 4 “For which purposes do we process your personal data?” (above). We will take appropriate measures to ensure that your personal data is appropriately safeguarded.

We may also share your personal data with our affiliates within the Spectris plc group of companies (of which HBM Prenscia is an operating company). We may exchange your data for administrative purposes and so that we can have a complete overview of your contacts and contracts with the Spectris group. This allows us to offer you a complete package of services and products. Where our affiliates send you information in relation to events, products, services or solutions that may be of interest to you, such disclosures will be pursuant to your consent (where required, in accordance with applicable laws).

In addition, as part of a Spectris group-wide data protection compliance programme, HBM Prenscia is party to the Spectris Binding Corporate Rules (the “BCR”), meaning that your personal data is treated with the same degree of care – regardless of where processing takes place – as long as your data is transferred within the Spectris group.

7.2 Access to your personal data by third parties

The following third parties have access to your personal data, where relevant:

• Affiliates, distributors or agents, for instance, if we deem this necessary for offering you a complete solution for the business needs presented by you, or with our agents for servicing the products you purchased

• Banks

• Insurance companies

• IT suppliers, including website administrators

• Accountants and forensic specialists

• Governmental and regulatory bodies and other third parties to whom we must disclose information under applicable law, such as to comply with a court order or a request from a regulator or similar legal process, or otherwise where necessary to comply with a legal obligation or for the administration of justice

• Third parties concerned or their professional advisers, in the event of a merger, acquisition or any form of sale of some or all of our assets.

• Third party service providers who carry out services on our behalf. Examples include the sending of newsletters, the management of our customer lists, the analysis of new databases, support with advertising measures, the processing of payments (credit card, payment following invoice etc.), as well as customer service.

Where third parties are given access to your personal data, HBM Prenscia will take the required contractual, technical and organisational measures to ensure that your personal data are only processed to the extent that such processing is necessary. If your personal data is transferred to a recipient in a country that does not provide an adequate level of protection for personal data, HBM Prenscia will conclude agreements with the relevant third parties involved, limiting the purposes for which your personal data can be used and disclosed, and requiring your personal data to be appropriately safeguarded.

7.3 Personal data obtained from third parties
We work closely with third parties (including business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics and search information providers) and may receive personal data about you from them. Such data obtained from third parties will be kept in accordance with the same duty of care as described in this Privacy Notice, and with any additional restrictions imposed by the third party that shared your personal data.

HBM Prenscia has taken adequate safeguards to ensure the confidentiality and security of your personal data. HBM Prenscia has implemented appropriate technical, physical and organisational measures to protect personal data against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorised disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.

We use the industry-standard security protocol Secure Sockets Layer (SSL) to encode more sensitive information, such as credit card numbers for online purchase transactions via the Website. We employ the latest 128-bit encryption technology in all areas of the Website, which require you to provide personal or account information. This means that the credit card information you send is encrypted by your computer, and then decrypted again on our side, which limits the risk of others from accessing your private information when in transfer. You can verify this by looking for a closed lock icon at the bottom of your web browser or looking for “https” at the beginning of the address of the web page.

While we use encryption to protect credit card numbers and similar transaction information, please be aware that no method of transmission over the Internet is 100% secure. Although we take reasonable security measures to protect your personal data when we receive it, you also need to ensure you take appropriate steps to protect your personal data.

Our Online Channels may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over the other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide while visiting such sites and such sites are not governed by this Privacy Notice. You should exercise caution and look at the privacy notice applicable to the website in question.

You have a number of rights under applicable data protection law in respect of our processing of your personal data. These include:

• the right to request access to your personal data;
• the right to request rectification of any personal data that we hold;
• subject to certain conditions:
• the right to request erasure of your personal data;
• the right to request restriction of processing of your personal data;
• the right to have your personal data transferred to another controller;
• where we rely on your consent for processing, the right to withdraw such consent; and
• the right to lodge a complaint with a data protection authority (in the United States, this is the Federal Trade Commission).

Further details on the scope of these rights can be found in the HBM Prenscia Data Subject Request Form. Should you wish to exercise your rights, please complete the Request Form and send (including any supporting documents) to HBM Prenscia’s . Note that, in order for us to respond to your request, we may require you to verify your identity.

Please be aware that some (or all) of these rights may not be available to you in your jurisdiction. Furthermore, we may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup systems).

We encourage you to update your own personal data through our Website. You can update your personal data through our contact form, and you can update your marketing preferences through our e-mail preferences form.